COFNODION MIS TACHWEDD 2024 NOVEMBER MINUTES
CYNGOR CYMDEITHAS LLANSANNAN,
COFNODION CYFARFOD GYNHALIWYD YNG NGHANOLFAN ADDYSG BRO ALED, LLANSANNAN AR Y NOS FERCHER 11eg O FIS TACHWEDD 2024 am 7.30yh.
Presennol. Cynghorwyr: Delyth Williams (Cadeirydd) David Morris, Eifion M Jones, Trefor Roberts, Bethan Evans, Tammi Owen,
Aelodau o’r Cyhoedd. Cynghorydd Sirol Trystan Lewis, Emrys Williams, (Clerc)
1.Ymddiheuriadau. Cynghorwyr: Meurig Davies, Ffion C Edwards, Bethan Jones. Elwyn Jones, Berwyn Evans.
2. Datgan cysylltiad Cod Ymddygiad Llywodraeth Leol, Cynghorwyr: Delyth Williams,Cyllid 8.5 Tammi Owen, Ceisiadau Grantiau 11.1
3. Cadarnhau cofnodion. Cyfarfod Y Cyngor gynhaliwyd ar y 9fed Hydref 2024 Penderfynwyd: Cymeradwyo a llofnodi fod cofnodion cyfarfod 9fed Hydref 2024 yn gofnod cywir.
4. Materion yn codi o’r cofnodion. 4.1 Cyflwr camfeudd yn y ward. 4.2 Cais Cynllunio 0/51963 Fron Bugad. Dim ychwanegiad. 4.3 Gwrych Maes Parcio Clwt, Clerc i gysylltu gyda Arfon Wynne. 4.4 Taliadau Swyddfa Post (Gweler 16.1)
5. Adroddiad misol y Cynghorydd Sir. Derbyniwyd crynhodeb o gyfarfodydd a gweithgareddau a fynychwyd yn ystod y mis diwethaf gan y Cynghorydd Sirol.Yn ychwanegol cyflwynwyd eglurhad cynhwysfawr ar y broses mae’r Cyngor Sir yn ymdrin a cheisiadau cynllunio ac o bosib yn uniongyrchol gyda cheisiadau parhaol o fewn y ward sydd yn aros am benderfyniadau.
6. Gohebiaeth. 7. Cyfle i’r Cyhoedd annerch Y Cyngor. Nid oedd aelodau o’r cyhoedd yn bresennol
8. Cyllid. Balans Banc cyfnod diweddu 31/10/2024 Cyfrif y Dreth, £2,492.12
Cyfrif H G Owen £8,589.20 Cyfanswm £11,081.32
I gymeradwyo ag arwyddo balansiau banc cyfnod yn diweddu 31/10/2024 Cadarnhawyd ag arwyddwyd y mantoleni banc oedd yn diweddu ar 31/10/2024 gan y Cadeirydd. Taliadau. 8.1 DD/DU, British Gas, Trydan Swyddfa Post Llansannan 24/09 – 28/10 £55.21
8.2 DR,HSBC Costau Banc- Cyfrif y Dreth hyd 19/09/24 £10.00
8.3 Cyfieithu Cymunedol, 200679 £54.60
8.4 PAYE / Class1 National Insurance contributions. Payment period; Month 06 (06/09 -05/10/2024) 200683 £418.60
8.5 SO / RhS, T T &B Williams, Rhent Swyddfa £238.33
8.6 CBS Conwy CBC Rhaglen Haf Gwledig Chwaraeon Ffit Conwy. 200681 £800.00
8.7 Cyflog Clerc, 01/07/2024 – 30/09/2024 £648.72 + £648.92 + £648.72 200682 £1,946.36
Derbyniadau, 8.8 CBS Conwy, Ad-daliad llwybrau .£440.00 8.9 Sieciau heb eu cynrychioli 200677-£833.00 Taliadau a gymeradwywyd 8.10 Archwilio Cymru-Audit Wales Ffioedd Archwilio 2022/23 £265.00 8.11 Y Lleng Brydeinig Frenhinol –The Poppy Appeal £25.00 8.12 Arfon Wynne,Llwybrau, £277.20. Mynwent £174.00. Arall £132.80. Cyfanswm £584.00
PENDERFYNWYD: Cymeradwyo fod y ffigyrau uchod yn gywir. Cymeradwyo’r taliadau
8.13 Cysoniad Banc. Cyfrif Y Dreth, 31/10/2024. Taliadau, £17,258.82 Derbyniadau, £15,985.17 Cyfrif H G Owen, 31/10/2024 Taliadau, £5,068.80 Derbyniadau, ….. £0.00 Terfyn gwariant adran 137 ar gyfer 2024-25 ydi £10.81
9. Rhybudd o Geisiadau am Ganiatad Cynllunio
9.1 18/10/2024. Cyfeirnod: 0/52055 Ymgeisydd: Mr Ian Davies Dwyrain: 296625 Gogledd: 363536 Cynllun: To dros y gladdfa silwair bresennol Safle: Wenallt Uchaf Wenallt Road Bylchau Llansannan LL16 5LU Sylwadau 08/11/2024
Penderfynwyd: Fod Cyngor Cymuned Llansannan yn hollol gefnogol i gais cyfeirnod 0/52055 . (e-bost 17-11-2024
9.2 29/10/2024 Cyfeirnod: 0/52082 Ymgeisydd: Mr Brett Jones, Cynllun: Dymchwel yr estyniadau presennol ac adeiladu estyniad deulawr newydd, wal gynnal newydd ac adeiladu garej ar wahân ac addasiadau i'r fynedfa gerbydau. Safle: 2 Pen Y Banc, Tan Y Fron, Conwy LL16 5NP LL16 5NP Sylwadau ,19/11/2024
Penderfynwyd: Fod Cyngor Cymuned Llansannan yn hollol gefnogol i gais cyfeirnod 0/52082 (e-bost 17/11/12024
10. Gohebiaeth Cyngor Bwrdeistref Sirol Conwy.
11. Ceisiadau am grant. 11.1 Eglwys Sannan,Pwrp as y cais: Oel i’r tanc Cyfansymiau’r Prosiect £500.00 Penderfynwyd: Grant o £500.00
12 Materion ddygwyd i sylw’r clerc.
12.1 Cytundeb Nwy Prydain yn dod i ben dechrau Ionawr 2025.Penderfynwyd: Derbyn pris nodwyd am dair blynedd.
13. Materion yr Archwilydd Mewnol ac Allanol.
13.1 Cyflwynwyd Y Datganiadau uchod i’r Cyngor a cyflwynwyd adroddiad a sylwadau’r Archwilydd Mewnol.
PENDERFYNWYD: Derbyn Yr Adroddiad a’r Datganiad Cyfrifyddu a’r Datganiad Llywodraethu yn ddogfen gywir a’i chyflwyno maes o law i’r Archwilydd allanol.
Arwyddwyd y Ffurflen Flynyddol ar gyfer y flwyddyn a Ddaeth i ben ar 31 Mawrth 2023 gan Y Cadeirydd Y Cyng Delyth Williams, Is-gadeirydd ac Emrys Williams, Clerc / SAC.
13.2 Penderfynwyd: Clerc i geisio am eglurhad am y sylwadau dderbyniwyd parthed Adroddiad a barn archwilio’r Archwilydd Cyffredinol ar gyfer y Flwyddyn Ddaeth i B en 31ain Mawrth 2023 (sef Datganiadau cyfrifyddu 2022-23 ar gyfer C C Llansannan.
14. Materion CBS Conwy. 14.1 Praesept Cynghorau Cymuned, 13/12/24
15. Materion Llywodraeth Cymru.
15.1 Llythyr Ken Skates MS i Llyr Huws Gruffydd MS parthed gwasanaeth Bws Fflecsi.
16. Ystyried y materion a ganlyn. 16.1
16.1 Diweddariad ar taliadau Rhent Swyddfa Post. 01/08/2024 Derbyn / Received, £420.00 AL Shamas (NW) Llansannan P/O Ren. Cyfnod 01/01/2023 i 30/06/2023 Anfoneb dyddiedig 01/09/2024 £420.00 cyfnod 01/07/2023 i 31/12/2023 Penderfynwyd: I’r clerc gysylltu gyda’r Post feistr i drafod y taliadau rhent ac i fynu fod yr ol-ddyledion yn cael eu talu.
17. Cadarnhau dyddiad a lleoliad Cyfarfod Y Cyngor 11eg Rhagfyr 2024 yn Llansannan.
DRAFFT O GOFNODION I’W ADOLYGU A’U CYMERADWYO YNG NGHYFARFOD 11eg RHAGFYR 2024
LLANSANNAN COMMUNITY COUNCIL, MINUTES OF MEETING HELD AT CANOLFAN ADDYSG BRO ALED, LLANSANNAN ON WEDNESDAY 11th NOVEMBER 2024 AT 7.30pm. Page 58.
Present: Cllrs,Delyth Williams (Chair) David Morris, Eifion M Jones, Trefor Roberts, Bethan Evans, Tammi Owen,
1.Apologies: Cllrs, Meurig Davies, Ffion C Edwards, Bethan Jones. Elwyn Jones, Berwyn Evans. Members of the public, County Cllr Trystan Lewis, Emrys Williams, (Clerk)
2. Declarations of Interest Code of Local Government Conduct: Cllrs Delyth Williams. Finance 8.5 Tammi Owen, Grant Applications 11.1 3. Confirm minutes of the Council’s 9th of October 2024 meeting. Resolved: Minutes of the meeting held on the 9th of October 2024 be accepted and signed as a correct record.
4. Matters arising from the minutes. 4.1 Condition of styles within the ward. 4.2 Planning Application 0/51963 Fron Bugad. No additional information. 4.3 Clwt Car Park hedge, Clerk to correspond with Arfon Wynne. 4.4 Taliadau Swyddfa Post. (refer to 16.1)
5. County Councillor’s monthly report. County Cllr T Lewis relayed a comprehensive report to the committee of meetings and activities he’d attended during the past month. In addition he presented a synopsis of the process undertaken by the County Council when transacting Planning Applications and in all probability with applications pending within the ward 6. Correspondence. 7. Public’s opportunity to present statements. No members of the public were in attendance. 8. Finance. Bank Balances ending 31/10/2024 Community Council Accounts, £2,492.12 HG Owen Accounts, £8,589.20 Total £ 11,081.32 To approve and sign bank balances sheets for period ending 31st October 2024. Bank statements for period ending 31st October 2024 were confirmed correct and signed by the Chairman. Payments 8.1 DD/DU, British Gas, Post Office Llansannan 24/09 – 28/10 £55.21 8.2 DR,HSBC Bank Charges Council account up to 19/08/24 £10.00 8.3 Community Translation, 200679 £54.60
8.4 PAYE / Class1 National Insurance contributions. Payment period; Month 06 (06/09 -05/10/2024) 200683 £418.60 8.5 SO,T T & B Williams, Rent, Post Office £238.33
8.6 CBS Conwy CBC Ffit Conwy Rural Summer Sports Ffit Conwy 200681 £800.00
8.7 Clerk's Salary, 01/07/2024 – 30/09/2024 £648.72 + £648.92 + £648.72 200682 £1,946.36 Receipts: 8.8 CBS Conwy, Community footpath maintenance refund £440.00 8.9 Sieciau heb eu cyflwyno / Unpresented cheques: 200677-£833.00 Payments confirmed. 8.10 Audit Wales 2022/23 Audit Fees £265.00 8.11 The Royal British Legion. The Poppy Appeal …£25.00
8.12 Arfon Wynne, Footpaths, £277.20. Cemetery £174.00.Other £132.80 Total £584.00
Resolved: All payments deemed correct, that all payments be paid.
8.13 Bank reconciliation. . Council Account,31/10/2024, Payments, £19,205.18 Receipts, £15,985.17 H G Owen Account, 31/10/2024, Payments, £5,568.80 Receipts £0.00 Appropriate Sum under Section 137(4)(a) of the Local Government Act 1972 - Section 137 Expenditure Limit for 2024-25 is £10.81
9. Notice of application for Planning Permission 9.1 18/10/2024. Reference: 0/52055 Applicant: Mr Ian Davies Easting: 296625 Northing: 363536 Proposal: Roof over existing silage clamp Location: Wenallt Uchaf, Wenallt Road, Bylchau, Llansannan, LL16 5LU Representations 08/11/2024 Resolved; Llansannan Community Council have no representations to present regarding Application 0/50845 Llansannan C C support Application 0/52055 Email 17/11/2024. 9.2 29/10/ Reference: 0/52082 Applicant: Mr Brett Jones, Proposal: Demolition of existing extensions and erection of replacement two storey extension, replacement retaining wall and erection of detached garage and alterations to vehicular access. Location: 2 Pen Y Banc, Tan Y Fron, Conwy LL16 5NP Representations, 19/11/2024 Resolved; Llansannan Community Council have no representations to present regarding Application 0/50845 Llansannan C C support Application 0/52082. Email 17/11/2024.
10. Conwy CBC Correspondence. 11 Application for grants. 11.1 Eglwys Sannan Church. Project: Heating oil, total project £500.00 Resolved: To donate £500.00
12. Issues presented to the clerk. 12.1 British Gas Contract expires January 2025 Resolved: To accept agreement quoted for 3 years
13. Internal and External Audit 13.1 The Accounting Statements, Annual Governance Statement and the Internal Auditor’s Report were presented to the Council.
RESOLVED: That the Accounting Statements, Annual Governance Statement and the Internal Auditor’s Report be presented to the External Auditor as correct documents.
The Annual Return for the year Ended 31 March 2023 was signed by Cllr Meurig Davies, Chairman and Emrys Williams Clerk / RFO
14. Conwy CBC Matters.
14.1 Community Council Precepts, 13/12/24
15. Welsh Government Issues.
16. Reviewed issues. 16.1 Update on Post Office rent payments. 01/08/2024 Received, £420.00 AL Shamas (NW) Llansannan P/O Rent. Period 01/01/2023 i 30/06/2023 16.2 Resolved: That the clerk corresponds with the Postmaster to discuss payments and to demand that debts be settled.
17. Confirm date and venue of November Council meeting – 11th December 2024 To be held at the Ganolfan Llansannan.
DRAFT OF MINUTES TO BE REVIEWED AND RESOLVED AT 11th DECEMBER 2024 COUNCIL MEETING.
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